Rinvy vs Restaurant365
Restaurant365 combines accounting, inventory, scheduling, HR and training in one platform, with a built-in general ledger. Rinvy does the inventory half only, for independent restaurants that already keep their books in QuickBooks Online or Xero, and it is free to start. Here is how they compare, with the vendor's own pages as the source.
Pricing, side by side
Rinvy
- Free$0Up to 50 products. Counting, receiving, waste, recipes and order lists.
- Standard$29/moUp to 300 products. Food cost and variance reports, invoice scanning, POS sales, prep lists. 30-day free trial.
- Pro$69/moUnlimited products. AI demand forecasting, forecast-driven ordering and prep, group rollup. 90-day free trial.
Per location. No setup fee, no contract, and Free needs no card. Pay yearly and two months are free, with a 30-day money-back guarantee.
Restaurant365
~$469/mo per location, billed yearly
- About $469/mo per location, billed yearly
- More than you need if you only want inventory
Read from Restaurant365's own pricing page, September 2026. Vendors change prices; check the link before you decide.
Who each one is right for
Choose Restaurant365 if…
- You want accounting, scheduling, payroll and inventory in one back office, with the general ledger inside the product.
- You run a multi-unit group with a finance team that will live in the system every day.
- You want a large implementation and support organization behind the rollout.
Choose Rinvy if…
- You want the kitchen half, built by a restaurant owner who counts with it every day: counting, receiving, recipes, prep and food cost, while your accountant keeps the books in QuickBooks Online or Xero.
- You want to stop guessing what to order. The forecast reads your sales, the weather and local events, and ends in an order list and a prep list, down to ingredient quantities (Pro).
- You want every feature to work on a phone, because that is where the kitchen manager is. The whole team counts one session at once, area by area, with live progress, and a health check after the count flags what was missed.
- You want to be counting this afternoon: sign up, photograph one invoice, and Rinvy builds your catalog. Setup takes about 30 minutes, with no implementation project and no sales call.
- You want a Free plan or $29 to $69 a month per location instead of about $469 a month billed yearly.
Feature comparison
The same rows as our full comparison, narrowed to these two. Plan labels show the lowest Rinvy plan that includes a feature.
| Feature | Rinvy | Restaurant365 |
|---|---|---|
| Starting price | Free plan, no setup fee | ~$469/mo per location, billed yearly |
| Several people counting at once | ✓ with live presence | ✓ multi-user mobile |
| Invoice capture (photo, PDF, email) | ✓Standard+ | ✓ Capture AI |
| Sales forecasting | ✓ weather-aware, down to ingredientsPro | ✓ |
| Suggested order quantities | ✓ par or burn rate | ✓ suggested ordering |
| Prep lists | ✓Standard+ | ✓ |
| Recipe costing | ✓ | ✓ |
| Menu item food cost targets | ✓ | ✓ |
| Waste tracking by reason | ✓ | ✓ |
| Waste report | ✓Standard+ | ✓ |
| Theoretical vs actual variance | ✓Standard+ | ✓ |
| Price change alerts | ✓ | ✓ |
| POS connections | Toast direct; API, email or CSV from any POSStandard+ | 15+ POS systems |
| Accounting | QuickBooks Online / Xero bills CSVStandard+ | Built-in general ledger |
| Native mobile app | iOS + Android | iOS + Android |
| Multi-location reporting | ✓ group rollupPro | ✓ |
| Built for | Independent restaurants | Multi-unit groups |
Restaurant365 details checked against the vendor's own pages, September 2026. See all five tools compared, with sources.
About Restaurant365
Restaurant365
Accounting, operations and workforce in one platform
Restaurant365 (R365) combines accounting, inventory, scheduling, HR and training in one platform. Its biggest difference is a built-in general ledger: full restaurant accounting inside the product, where Rinvy exports purchases to QuickBooks Online or Xero. It supports counting by several people on mobile and reads invoices with Capture AI. It suits multi-unit groups that want one back-office system.
Questions people ask
Does Rinvy do accounting like Restaurant365?
No. Restaurant365 has a built-in general ledger. Rinvy maps purchases to your GL accounts and exports bills as a CSV for QuickBooks Online or Xero on Standard and Pro. If you want accounting inside the inventory tool, Restaurant365 is the better fit.
Is Rinvy cheaper than Restaurant365?
Yes. Restaurant365 lists about $469 a month per location, billed yearly. Rinvy has a Free plan with no setup fee, Standard is $29 a month per location and Pro is $69, monthly or yearly, with no contract.
Can several people count at once in both?
Yes. Both support counting by several people on mobile. In Rinvy, one person starts the session, everyone takes an area, progress updates live, and a health check after the count flags a missing receipt or unlogged waste.
Is Rinvy enough for a group with several locations?
Rinvy prices per location, and Pro adds a group rollup report across the kitchens you own plus stock transfers between them. Products, recipes and prep templates copy between your kitchens. There is no built-in accounting, scheduling or payroll.
Try it in your kitchen
Start free, with no setup fee, no contract and no credit card. After you sign up, one tap opens a demo kitchen with products, counts and recipes already in it.