Plan limits for products and suppliers
Rinvy's tiers cap how many products, suppliers, recipes, menu items, admin users, and team members each restaurant can have. The caps are enforced server-side — there's no way to bypass them from the UI.
The numbers
| Free | Standard | Pro | |
|---|---|---|---|
| Products | 50 | 300 | Unlimited |
| Suppliers | 3 | 10 | Unlimited |
| Recipes | 10 | 50 | Unlimited |
| Menu items | 10 | 60 | Unlimited |
| Admin users (Owner + Manager) | 2 | 3 | Unlimited |
| Team members (Staff + Viewer) | 5 | 15 | Unlimited |
| AI invoice scans / month | — | 40 included, up to 50 | Unlimited |
"Unlimited" on Pro means there's no enforced ceiling.
The AI invoice-scan count is the number included each month, followed by the cushion where scanning pauses — Standard includes 40 scans with room to 50 before it pauses until the 1st. The included number is the one to plan around; the cushion absorbs a busy week, not a habit.
Where to see your usage
Your live counts against these caps sit on the billing page — open Kitchen Settings and choose Billing. The Usage this month card shows one bar per limit, so you can see how close you are before a create gets blocked. Just below it, the AI usage this month card tracks invoice scans (and, on your plan, recipe scans and demand forecasts) against the included amount, so you can see how many scans are left before scanning pauses. The same AI usage card also appears under Integrations, next to invoice intake.
What happens at the cap
- Creating one more thing — the create returns an error and nothing is saved. The toast message names the limit.
- Importing a CSV that pushes products over the cap — the entire import is rejected. Split into smaller batches.
- Importing a CSV that pushes suppliers over the cap — the surplus suppliers are skipped (warning per skipped supplier), but the products themselves still import without a supplier link.
- Inviting team members when you're already at the cap — the invitation isn't sent.
When to upgrade
- You're at the supplier cap and adding another distributor.
- You're approaching the product cap and your catalog is still growing.
- You've outgrown the admin or team-member counts (common when you add a second location).
Monthly or yearly
Every paid plan bills monthly or yearly. Yearly costs ten months for twelve — two months free — so Standard runs $290 a year ($58 off twelve monthly payments) and Pro $690 a year ($138 off). That works out to $24.17/mo and $57.50/mo.
A few things to know:
- Free trials are always monthly. A trial starts on monthly billing, so your first charge is one month's price, never a full year's.
- Switching to yearly is offered when your trial ends, and any time after from Kitchen Settings → Billing. The Switch to yearly line opens your billing portal, where the change takes effect with no second checkout.
- 30-day money-back on an annual plan — email support@rinvy.app within 30 days of the annual charge for a full refund. After that window, annual fees aren't refunded or prorated.
- Your rate is locked for the term. An annual price stays put until it renews.