Build your catalog from an invoice

The fastest way to set up a new kitchen is to scan a supplier invoice. Rinvy reads the line items with AI and turns them into products — including the supplier, and a storage category if you don't have one yet — so you skip manual catalog entry entirely.

This works on every plan, including Free. It's separate from invoice receiving (a Pro feature that records deliveries and updates stock): scanning an invoice here only builds your catalog. It never records a delivery or changes stock levels.

Where to find it

• Dashboard — while your catalog is empty, the Getting Started card's main button is Scan an invoice.
• Products page — the empty state offers Scan an invoice alongside manual entry.

How it works

1. Capture the invoice. Take a photo on mobile, or upload a PDF or image. A recent invoice from your main supplier works best — one with most of what you regularly buy.

2. Rinvy reads it. Line items, pack sizes, and prices are extracted automatically. Items the invoice lists as out of stock are included too — an item your supplier shorted is still something you buy.

3. Review each product. Uncheck anything you don't want, fix names, and confirm two things per item: the unit you'll count it in, and how many of that unit come in a case. A cost hint (like $48.00/case → $8.00/each) updates as you adjust, so you can sanity-check the math.

4. Add products. Rinvy creates the products with case size and costs filled in, creates the supplier if it's new, and remembers each supplier item code so future invoices match automatically.

Getting the units right

The counting unit is how you count the item on the shelf — not how the supplier ships it. If cheese arrives as a case of 8 packages and you count packages, set the unit to package and 8 per case. Rinvy pre-fills both from the invoice where it can, and leaves the unit blank when it isn't sure — a blank unit must be set before the item can be added. You can fine-tune conversions later; see configure a product.

Plan limits

• Catalog scanning is free on every plan. Free kitchens can set up from 3 invoices total; Standard and Pro are unlimited.
• Only invoices that actually reach review count against the Free allowance — failed parses, duplicates, and abandoned uploads don't.
• Products created this way count toward your plan's product cap (50 on Free). If an invoice would push you over, the extra items are skipped and reported.

After the scan

Your catalog exists, but stock levels don't yet — new products start uncounted. Take your first inventory count to establish the baseline that usage tracking, costs, and ordering are built on.

Related

• Product setup overview
• Configure a product
• Import from CSV