Order list overview

The order list is Rinvy's answer to "what do I need to reorder right now?" Pick a supplier on the left and the order builds in the main pane. Each order is one supplier's worth of items at a time.

Picking a supplier

The left rail lists your suppliers; selecting one builds that supplier's order. Switching suppliers rebuilds the list in place — nothing is lost, so you can hop between suppliers freely. (On a phone, the supplier and start-from controls collapse behind a compact header so the order itself stays at the top — tap it to change them.)

Ways to start an order

A "Start from" list in the rail chooses how the quantities are worked out. The first three are a progression — start simple, add intelligence as you have the data for it — and the fourth lets you build by hand. Your choice is remembered per restaurant until you change it.

1. Order to par (default) — refills every product that's below its minimum stock level, up to that minimum. Ignores how fast things move, so it needs no count history and works on day one. The most approachable starting point.
2. Burn rate — adds a forward-looking layer: a product also appears if its burn rate predicts a stockout before the next available delivery, and the quantity becomes max(par deficit, stockout need). Needs a couple of counts of history to be meaningful.
3. Sales expectations (Pro) — converts per-menu-item demand forecasts back into ingredient quantities via recipe explosion. See order list with sales forecasts.
4. Blank order — no suggestions at all. You get an empty draft and add exactly the items and quantities you want. Useful when you know precisely what to order, or for a one-off.

Order to par and Blank need no lookback, so that selector is hidden for them. In Order-to-par mode, if a few fast movers might still stock out before the next delivery, Rinvy shows a soft "switch to Burn rate" nudge — par alone won't catch those.

How the burn-rate projection works

Three inputs:

• Current stock — the most recent count plus any subsequent receipts, waste, prep, and sales.
• Burn rate — daily consumption averaged over the configured lookback window (from inventory deltas, prep logs, and waste).
• Next delivery date — the soonest delivery weekday the supplier is configured for, on or after today. (Delivery lead time isn't applied here — it's used separately to work out the order-by date for reminders and the expected delivery date stamped on orders you submit.)

The projection looks one cycle ahead: a product is flagged when its days of stock left (current stock ÷ burn rate) won't carry it to the delivery after the next one — i.e. it would run dry before you could restock again.

How quantities are computed

Once a product is flagged, the order quantity is the bigger of:

• Par deficit: minimum stock − current stock.
• Stockout need: enough product to last from delivery date until the following delivery (so you don't stock out again immediately).

Then the quantity rounds up to a clean case multiple if the product has a case size. You can override the suggested quantity inline.

Orders you've already placed

The order list knows what's already on the way, so two people working the same list don't double up. Every order you submit becomes a pending delivery, and the list nets it out per product:

• Partly covered — if you still need more than what's on order, the product stays in the active list with a reduced suggested quantity and an "N on order" tag.
• Fully covered — the product drops out of the active list into a view-only "On order" section in the sidebar, showing the supplier and expected arrival. Tap it to jump to Receive products when it lands. (Even in a blank order, an item you add that's already on order gets the "N on order" tag.)

Only non-overdue orders count as coverage. If an order passes its expected delivery date without being received, it stops hiding the item — see overdue deliveries.

Minimum order value

If a supplier has a minimum order value set (on the supplier), the order list warns you when the draft's estimated total falls below it — an orange banner naming how far under you are. Top the order up before you send it, or accept the short order knowingly. If a line is set to buy from a different supplier's purchase option, that line's order is checked against that supplier's minimum, not the one you're viewing.

Order history

Once an order is received or cancelled it drops out of the Receive inbox, but it stays in Order history (Order history, or the History button in the order-list toolbar) — the full record of every order you've submitted: what you ordered from whom, when, and at what estimated cost.

• Filter by status (Pending / Received / Cancelled) and by supplier, and orders are grouped by the week you submitted them.
• Tap any order to see its line items, the submitter, and the submitted / expected-delivery / received (or cancelled) dates.
• Back on the order draft, each line shows a "Last ordered …" note — how much of that product you ordered last time and when — so a good order is easy to repeat.

Working through the list

1. Go to Order list and pick a supplier on the left — the order builds in the main pane.

2. Choose how to start (Order to par / Burn rate / Sales expectations / Blank) if you want something other than your saved default.

3. Review the suggested quantities and adjust where you know something Rinvy doesn't (catering order, seasonal spike). Add items that aren't listed.

4. Send the order to your supplier. Tap Send on the draft to get the order as plain text you can Copy to the clipboard, hand to the native Share sheet, or drop into a prefilled Email (when the supplier has an email on file). Costs are left off by default so the text reads cleanly for a rep — flip Include costs if you want them. Rinvy doesn't place the order for you, but Send gives you the list in a form you can paste into a text, an email, or the supplier's portal.

5. Check the Expect delivery date at the top of the draft, and change it if this order won't arrive on the supplier's usual rhythm (a special-order item, a holiday week). Then tap Mark as ordered — that records it as a pending order, so the items stop showing as low stock and are netted out of future lists until they arrive. See overdue deliveries for how that date is used.

6. When the delivery lands, record it in Receive products. If the supplier's invoice reaches Rinvy first, it's paired with this order automatically — reviewing that invoice records the delivery and closes the order in one step.

Sending the order

Send is on every plan. It renders the current supplier's draft as plain text — one block per supplier — and lets you Copy it, open the native Share sheet, or start a prefilled Email to the supplier's address. If the supplier has no email yet, Send links you to their form to add one. Whichever way you send, Mark as ordered in the same sheet records how the order went out alongside the pending order.

Printing the order list

Need a paper copy to work from, or a sheet to hand off? Print the current supplier's order to PDF from the Print action in the toolbar (alongside Export to CSV). Print and Export are on Standard and Pro; the plain-text Send above is on every plan. Printing renders exactly what's on screen — including any quantities you've overridden and items you've added by hand.

1. Build the order for a supplier, then tap Print in the toolbar.
2. Choose your options in the Print order list dialog (below).

3. Tap Generate PDF. On the web the file downloads; on the iOS/Android app it opens the system share sheet so you can AirPrint or save it.

Two toggles control the document:

• Include cost columns (on by default) — show per-unit cost, line cost, and the order total. Turn off for a quantities-only sheet.
• Include stock context (on by default) — show on-hand vs. par and the burn rate for each item. Turn off for a clean order sheet without the planning math.

The PDF covers the supplier you're currently viewing — build and print each supplier's order in turn.

What suppliers need to have configured

For the order list projections to work, suppliers need:

• Delivery days — which weekdays they deliver.
• Delivery lead time — gap between ordering and delivery.

Without those, Rinvy still flags par-deficit products, but the stockout projection becomes meaningless. See set up suppliers.

Buying from more than one source

If a product has purchase options — more than one way to buy it — the order list speaks them:

• "Order as" on every line. Each suggested line carries a picker of the product's options. Pick one and the suggestion is restated in that pack — the same underlying need, repacked, priced from that option's last cost. Pick an option that belongs to a different supplier and that line rides that supplier's truck: it's called out under the draft and submitted as its own separate order.
• A "Cheaper" nudge. When an active option beats the source a line is set to by 5% or more per unit, a tappable Cheaper chip appears on the line; tap it to switch. The Vendors report is the side-by-side view of the same price data.

Products without a supplier

Products with no supplier link are grouped under a "No supplier" entry in the supplier rail. Select it like any supplier to build an order of those items — the list still flags them by par deficit (and burn rate, once there's history), but it can't tell you who to order them from. Link a supplier on the product when you know it, so the item lands in that supplier's list instead.

Related

• Order list with sales forecasts
• Set up suppliers
• Configure a product